Kick Off Meeting 20 August

Kick Off Meeting 20 August

Editorial history

08/08/12: SL, created page

Suggested goals

Strengthen team

Communicate and discuss project process and schedule

Train team members, especially facilitators, in palaeography

Test and discuss online training material which will be used with project associates in week commencing September 3rd

Things to be discussed

Project goals

Project process

Palaeography training needs of project facilitators (and project advisors)

Palaeography training needs of project associates and discussion of how best to train project associates using online resources

User needs and proposed technical solutions

- Hands on demo of technical solutions (Scripto + Wordpress for transcription; Oxygen for semantic markup)

What needs to be done between Monday August 20th and Monday September 3rd and who is going to do it?

Dial-in details

Dial-in arrangements:

From outside UK: 0044-20-8392-5330 (You will be asked by a recorded voice which extension you wish, & select 2748)

From within U.K.: 020-8392-5330 (You will be asked by a recorded voice which extension you wish, & select 2748)

Possible agenda

Participants should bring laptops and powercables (if available) with them to TNA, Kew, on Monday August 20th

Location: Conference Room B, The National Archives, Kew, Richmond, Surrey, TW9 4DU. For sat navs use the postcode TW9 4AD (Bessant Drive).
Instructions to get to TNA: http://www.nationalarchives.gov.uk/visit/where.htm

Proposed start: 10.00 a.m. (UK time)
Proposed end: 16.00 (UK time)

Conference Room B, The National Archives: 10.00-16.00

10.00-10.30 Welcome; introductions & personal goals; project goals (Colin & all participants)

10.30-11.30 Transcription process proposal; editorial policy proposal (Colin, Jill; Charlene)

- Introduction to proposed transcription & editorial process (Colin)
- Discussion of proposed transcription & editorial process (All)
- Introduction to proposed MarineLives Transcription & Editorial Policy: Draft Three (Charlene)
- Discussion of proposed MarineLives Transcription & Editorial Policy: Draft Three (All)

11.30-12.30 Project processes and user needs; technology proposal, demo, & discussion (Stuart & Colin at Kew,with Giovanni by phone)

- Includes demonstration of http://www.marinelives-transcript.org (Scripto + Wordpress) (Giovanni)
- Includes brief demonstration of Oxygen (Stuart)

12.30-13.30 Lunch

13.30-16.00 Palaeography training (Colin; all participants able to stay for afternoon session; Charlene; National Archives palaeographer (if available); including demonstration of various online resources which have been developed to support individuals and teams in the transcription process

- 15.30-16.00 Group telephone call with Dr Charlene Eska to provide feedback after working on transcriptions with MarineLives Transcription & Editorial Policy: Draft Three

Physical attendees

Dr Stuart Dunn (Confirmed) (advisor)
Colin Greenstreet (Confirmed) (project leader & facilitator)
Jo Pugh (Confirmed) (advisor)
Jill Wilcox (Confirmed) (facilitator)
Karen Gunnell (Confirmed, a.m.) (associate)

Dial in/web conference attendees

Dr Charlene Eska (from East Coast, USA; 10.30-11.30 London time; + 15.30-16.00 London time) (advisor)
Giovanni Colavizza (from Friuli, Italy) (advisor & associate)
Emma Hardy (from UK; a.m.? & p.m?) (associate)
Margaret Schotte (from Toronto; probably 11.30-12.30 London time) (advisor)

Possible physical or dial in/web attendee

Richard Blakemore (advisor) - depends on state of his PhD submission

Unable to attend

Alex Calvo (associate) - in Taiwan
Sarah Laseke (facilitator) - working
Patrizia Rebulla - working on MPhil thesis
Marta Rezzano (associate) - overseas
Ida Sjoberg (associate) - on holiday
William Tullett (facilitator) - working
Tommy Walters (associate) - on holiday
Dr Catherine Buchanan (advisor) - on holiday

Status unknown

Angus Gorrie (associate)
Jerome Mockett (associate)
Gordon O'Sullivan (associate)

Comments

2012-08-10 16:40:47 nbsp Please use this comments box to express your views as to the goals, agenda, etc. of the planned kick off meeeting --Users/ColinGreenstreet

2012-08-11 06:50:41 nbsp Please would all readers of this page record whether they are planning to attend the August 20th kick off meeting. Will they be physically present, or so they plan to dial in or log in from a remote location? Jo Pugh of the National Archives is exploring what dial in or log in options may be available. --Users/ColinGreenstreet

2012-08-11 17:31:54 nbsp I will definitely be able to attend Jill Wilcox --Users/jillwilcox

2012-08-15 18:42:51 nbsp I have added a draft agenda, and start and finish times for the August 20th meeting. Please comment. --Users/ColinGreenstreet

2012-08-16 12:23:42 nbsp I can attend via dial-in. Just let me know the instructions. --Users/charleneeska

2012-08-16 15:20:19 nbsp I would like to try to dial in from Toronto for some portion of the day--perhaps the 11:30-12:30 Project Processes? --Users/margaretschotte

2012-08-16 15:40:01 nbsp Charlene and I have spoken, and she is now planning to dial in for one hour from 10.30-11.30 (05.30-06.30 EST), so that she can briefly present the draft transcriptiona nd editorial policy (which we will circulate in advance of Monday), and then listen to team comments. She will also be available from 15.30 - 16.00 (10.30-11.00 EST) to answer questions and listen to comments after those attending the afternoon palaeography practice session (that's me for certain, I need it) have tried to apply the proposed policies on some concrete examples --Users/ColinGreenstreet

2012-08-16 15:44:34 nbsp Margaret, certainly the project processes and technology discussion from 11.30-12.30 would benefit from your input. There are links between editorial policy and technology which will need to be discussed. For example, the closer to an exact replica of the manuscript and its original markings we go, the greater the potential complexity and resources needed for XML markup. So we need a proper discussion of what different members of the team (including the marine historians, so Margaret and Richard) would like to be able to do with the output of the project. The target outputs could affect whether we wish to capture some fine details or not, and whether we wish to code them up to allow analysis. I am planning to discuss this topic when I meet with Stuart tomorrow (Friday lunchtime, and we dial Giovanni Colavizza into our discussion), but the discussion will need to continue on Monday --Users/ColinGreenstreet